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Proving Your License Practise

Why do I have to submit invoices of my former license sales to COPY-IDENT? What if I have never sold a license?

Written by Neki Sham
Updated this week

You need to calculate the fee we can demand from unauthorized users.

Your licensing practice forms the legal basis for calculating:

  • Your license fee

  • Or the damages you are entitled to

Example: If you normally license an image for 1,000 EUR for online use, we can only claim this amount from the infringer. This is not a COPY-IDENT rule, but a legal requirement in many EU countries. In court, we must prove that the damages you claim correspond to your usual licensing practice.


Outside the EU

In some countries, other calculation methods apply. Our partners ensure that the claim is evaluated according to local law.


Proof of licensing practice

To prove that a damage has occurred, we use invoices for similar uses of your images. Important:

  • Both the type and duration of use must be on the invoice

  • Invoices with blacked-out details have low evidential value in court

  • Please provide at least 3 invoices as supporting documents

GDPR Note: If your customers are legal entities, GDPR does not apply. The documents you submit are used only to verify your licensing practice and as court evidence.


If you don’t normally sell images

If you cannot provide invoices, this is not a problem. In this case, we will apply our Standard Pricelist:

  • Business usage: 350 EUR per image for compensation

  • Non-Profit entities: 260 EUR per image for compensation

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